Meetings are rarely on anyone’s list of favorite things to do
and keeping 会议 minutes is even worse. 然而，及时、准确
minutes are important, especially if decisions are being made about
你的家和社区. Ideally, after the conclusion of an HOA 会议,
minutes detailing what was discussed and any decisions that were made will
be submitted to the HOA board leadership who will approve the minutes and
disseminate them to all relevant parties.
Unfortunately, that’s not always what happens. 一些hoa比
others at capturing the important information from a 会议 and making
sure that info gets to all HOA members, whether they were able to attend
会议与否. If you’re not sure whether your HOA 会议 minutes
are up to snuff, here are five must-have elements that will instantly upgrade
their quality (and make things easier for the minute taker).
1. 使用议程:
It’s nearly impossible to turn out quality 会议 minutes if the 会议
was disorganized and poorly planned. Make sure each 会议 has a clearly
outlined agenda that includes all old business that needs to be reviewed,
new business that needs to be addressed, and leaves room for questions and
additional items that may come up.
2. 遵循模板:
The best way to ensure that all relevant and required information is
included, is to use a standard template for your 会议 minutes. At
a minimum it should include the date and place of the 会议, the
members present, and follow the outline of the 会议 agenda. 所有
motions need to be noted, and any resultant decisions included.
3. 跟踪这些动作:
It’s already been mentioned, but one of the key requirements of HOA
会议 minutes is that they accurately track all motions that are put
forth and whether or not they are approved. 有些州有特定的
requirements for how this information should be presented, so be sure
to find out if there’s a certain format you need to use.
4. 包括财务信息:
Meeting minutes are a record of the official business conducted at the
会议. One of the most vital aspects of official business is the
review of financial statements. The current balance on any accounts,
a review of monthly expenses, and the status of collected HOA fees
should be the minimum of what is included. 其他需要处理的事项可能
be upcoming expenses or any potential owner assessments that may be pending.
5. 获得法定人数:
Without the requisite number of members present, any 会议 held will
无效. Before you go to the work of establishing an agenda and
painstakingly recording information, make sure that a quorum is present.
A quorum is the minimum number of members present to conduct official business.
If you’re not sure what establishes a quorum for your association, consult
the by-laws and make sure all 会议s meet the requirement.
Put these principles into practice for your next HOA 会议 and don’t
hesitate to reach out to our team of experts if you have questions or want
more information about successful HOA 会议s and minutes. 联系采购经理人指数
今天来了解更多!
To find out more about the subject of association management 会议
minutes, contact our 易世博 Inc. 办公室.
